Payments · Clinic owners
Spend less time chasing invoices
Invoices, online payment links and a clear paid/unpaid view in one place, so following up on an unpaid balance isn't a spreadsheet exercise.
30 days free · no card needed to try it
Sound familiar?
Between seeing clients and running the clinic, invoicing is the kind of admin that piles up — and chasing a client for an unpaid balance days or weeks after their appointment is awkward for everyone. Without a single place that shows what's owed and by whom, it's easy for a handful of unpaid invoices to quietly become a real dent in the month's revenue.
How Wellspring fixes it
Invoices raised straight from the appointment
An invoice is generated from the appointment itself, with the service, price and tax already filled in — no re-typing what was booked.
Clients can pay online without a phone call
Send a payment link and the client can pay from their phone; the invoice updates to paid automatically, so you're not manually reconciling who's settled up.
One view of what's outstanding
Invoices and payments sit against the client record, so seeing what's unpaid — and for how long — doesn't mean digging through a spreadsheet.
Invoicing runs on the same Invoice/Payment model the calendar writes to, so a booked appointment and its invoice never drift apart.
Common questions
Can a family member or guardian be billed instead of the client?
Yes — a client's invoices can default to a linked payer (parent, guardian or sponsor) instead of the client themselves.
Do I need a card reader for in-clinic payments?
No — online payment links cover remote payment; in-clinic card payments are a separate optional setup, not a requirement to use invoicing.
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Try it with your own diary
30 days free. Set up in an afternoon.
Start free trialAlso solves double-booking / diary conflicts, no-shows costing revenue, evening admin / paperwork pileup, consent and disclaimer records, staff time off booked over, memberships and session packs on spreadsheets, being your own receptionist and moving from another system.