Admin · Solo practitioners and small clinics without front-desk cover
Stop being your own receptionist
Give every client their own login, so booking again, filling in a form and paying an invoice are things they can do at nine in the evening without going through you.
30 days free · no card needed to try it
Sound familiar?
Without someone on a front desk, every routine request becomes an interruption. A client wants to move Thursday, another wants a receipt, a third hasn't returned their intake form. Each one is two minutes and a broken train of thought, and most of them arrive while you're with somebody else.
How Wellspring fixes it
They book their own next appointment
Clients sign in, see their upcoming appointments and book again — or ask to move one — against the same live calendar your team uses.
Forms and invoices in one place
Outstanding forms are waiting for them to complete, and their invoices are there to view and pay, so neither becomes a message to you.
Switched on from the start
New clients get portal access automatically, including ones brought across from your old system, so there's no list of people to set up later.
Clients can request a change to an appointment; cancelling still goes through you, on purpose, so a late cancellation is not something that lands on your diary without you seeing it.
Common questions
Do clients need to install an app?
No. It's a web page they sign in to, and they can add it to their phone's home screen if they want it to behave like an app.
Can a client cancel on me from the portal?
No. They can rebook and ask to reschedule, but cancelling comes through you.
🌳 Every subscription plants a tree with the Woodland Trust — and we give 10% of our income to charity.
Try it with your own diary
30 days free. Set up in an afternoon.
Start free trialAlso solves double-booking / diary conflicts, no-shows costing revenue, chasing unpaid invoices, evening admin / paperwork pileup, consent and disclaimer records, staff time off booked over, memberships and session packs on spreadsheets and moving from another system.